New Hire Paperwork
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New Hire Paperwork 

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New Hire Paperwork
Orientation

Congratulations on your new position. We are glad you are joining the Sentara family. Prior to the first day of orientation or first day of work, you must complete new hire paperwork. We provide many of the forms here so you can complete them at your convenience.

Form Technical Details:
You must have Adobe Reader to use these forms. Adobe Reader is free software that lets users view, fill and print filled in Adobe PDF files on all major computer platforms. Some of the forms are provided as "fillable" PDF files for your convenience. You must have at least Adobe Acrobat Reader 4.0 installed on your computer to view, complete and print fillable forms.
 
For "Fillable" PDF files: Acrobat Reader does not allow you to save what you key into the form, nor can you email the completed formyou should plan on completing and immediately printing completed forms. For some people, it may be easier to print and complete all of the forms by hand. You may do what works best for you.

Form 1: Form I-9, Employment Eligibility Verification

Form Details:  All U.S. employers must complete and retain a Form I-9 for each individual they hire for employment in the United States. This includes citizens and non-citizens. On the form, the employer must examine the employment eligibility and identity document(s) an employee presents to determine whether the document(s) reasonably appear to be genuine and relate to the individual. Employers must also record the document information on the Form I-9. The list of acceptable documents can be found below.

List of Acceptable Documents

Form 2:  Information for the Government/EEO Reporting Form

Form Details:  In compliance with federal law, Sentara Healthcare collects responses solely for reporting purposes. This information will be kept separate from your employment application and personnel file. Federal law prohibits unlawful discrimination on the basis of race, color, sex, age, national origin, religion or disability.

Instructions: Open form in Adobe Reader (by clicking on it), fill it out and print it. (This form is an online fillable PDF file). You may choose to print the form and fill it out by hand. 

 Information for the Government/EEO Reporting form

Form 3: Sentara Employee Personal Information Sheet

Form Details:  This information is required to verify accuracy of previously provided information and to ensure accuracy of our employee database. This is also required for IRS reporting, maintenance of employee records and data, and for processing of benefits information.
 
Instructions: Open form in Adobe Reader (by clicking on it), fill it out and print it. (This form is an online fillable PDF file). You may choose to print the form and fill it out by hand.


 Sentara Employee Personal Information Sheet

Form 4: Conflict of Interest Form

Instructions: Open form in Adobe Reader (by clicking on it), fill it out and print it. (This form is an online fillable PDF file). You may choose to print the form and fill it out by hand.   

 Conflict of Interest Form

Form 5: Statement of Confidentiality Form

Instructions
:
Open form in Adobe Reader (by clicking on it), fill it out and print it. (This form is an online fillable PDF file). You may choose to print the form and fill it out by hand.

Statement of Confidentiality

Form 6: Sentara Employee Handbook Acknowledgement Form

Instructions: Open form in Adobe Reader (by clicking on it), fill it out and print it. (This form is an online fillable PDF file). You may choose to print the form and fill it out by hand.

Sentara Employee Handbook Acknowledgement Form

Form 7:  Important Benefit Information

If you will be enrolling in benefits and will be covering dependents under any of the Sentara benefit plans please read the information in the document below very carefully.

2013 Verification of Dependent Eligibility.pdf

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