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History - CPE at Sentara Hospitals
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What is CPE?

PURPOSE
To specify the admission criteria and procedures for Clinical Pastoral Education Levels 1 & 2 (residency and/or summer and extended units).

POLICY
In admissions, the School does not discriminate against persons because of race, gender, age, faith group, national origin, marital status, sexual orientation, or physical disability.

In admissions, the School and its applicants shall follow the procedures and meet the requirements specified below.

PROCEDURES

General Admission Requirements
Sentara Hospitals’ School of Clinical Pastoral Education admits qualified students who meet the admission criteria for the particular program of CPE for which they are applying.

Applications may be submitted at any time during the year. Deadlines for applications for programs (classes) of CPE will be set as needed. Late applications will be processed on a space-available basis.

A non-refundable application fee must accompany the application.

Applicants must inform the School of all convictions of any felony or misdemeanor. This obligation to inform the School continues after the applicant is accepted for any such conviction(s) occurring prior to matriculation and to completion of the unit of CPE.

Applicants must be able to perform all tasks necessary to meet the requirements of the program for which they have applied. Students with disabilities are afforded reasonable accommodations needed so that they may pursue their studies successfully. Students requiring special assistance should obtain information on services available from the School. It may be necessary for the student to provide the School with written verification of the specific disability. In this circumstance, the School reserves the right to discuss these issues with the professional making the diagnosis. It may also be necessary for the School to seek the assistance of an independent evaluator for whom the student would pay. See also specific health related requirements below.

Selection and Acceptance
Acceptance to all programs is competitive. Selection is based primarily on previous academic history, the contents of the application (especially the essay sections of the application), educational and vocational goals compatible with the objectives of CPE and the offerings of this School, and performance in the admission interview(s). Admission is offered to qualified students on a space-available basis; the usual space limit is 6 students per CPE program.

After a class is filled, a limited number of qualified applicants may be placed, at their request, on an alternate list. If space becomes available in that class, applicants on the alternate list will be accepted. Persons on the alternate list who are not accepted by the first day of class will have the option to be considered for admission with all other applicants to the next available class. For those on the current alternate list, a brief update (guidelines to be provided) – rather than a complete new application – will be required.

Application Documentation
Applicants must arrange for official copies of transcripts to be sent to the School. Transcripts from all post-secondary educational institutions attended that document satisfaction of required or preferred prerequisites should be sent. If the applicant has not attended an accredited post-secondary educational institution (usually an accredited college, university, or theological school), a copy of the official transcript from an accredited high school or the GED certificate must be sent.

Official transcripts are those sent directly by the educational institution and which have an embossed seal or signatures.

An "accredited" educational institution is one whose accreditation is provided by an accrediting body recognized by the U. S. Department of Education.

Applicants requesting recognition of prerequisite education from institutions outside of the United States must follow the policy on "Resident/Non-resident Aliens and International Students," which is available upon request.

Applicants must arrange for letters of reference (as specified on the application) to be sent directly to the School.

Applicants who have taken CPE previously must send a copy of (1) the evaluation written by their CPE Supervisor and (2) the evaluation that they wrote of the CPE unit. Students who have taken more than one unit of CPE must send both their evaluation and their supervisor’s evaluation of all CPE units taken. Applicants for CPE Level 2 have an additional requirement: the supervisor’s evaluation must state that they have successfully completed all the objectives of CPE Level 1.

If English is the applicant’s second language, the applicant must successfully take the TOEFL and provide the School with an official copy of the test results. [Minimum TOEFL score of 213 (computer-based testing) or 550 (paper-based testing) required.]

If not a U.S. citizen by birth, the applicant must provide immigration or citizenship documentation.

Applicants requesting approval for prerequisite education or academic degrees from institutions outside of the United States must obtain a foreign transcript evaluation

SPECIFIC ADMISSION CRITERIA & PROCESS: CPE Level 1

Admission Criteria, Clinical Pastoral Education Level 1 (NON-STIPEND)

Pre-Requisites – Required, CPE Level 1

A diploma from an accredited high school, or a GED

Pre-Requisite Experience – Required, CPE Level 1

Demonstrated ability to form helping relationships that take into account the pastoral-care or spiritual-care dimensions of being

Demonstrated ability to learn from experience 

Demonstrated ability to work well with stress and conflict

Demonstrated ability to practice professional confidentiality

The above are determined from an evaluation of the student’s application documents and from the interview.

Pre-Requisites – Preferred, CPE Level 1 
 Successful completion of the educational requirements for ordination (or the equivalent) of the applicant’s faith group – usually a Masters degree from an accredited theological school, or

Completion of some of the educational requirements for ordination (or the equivalent) of the applicant’s faith group, usually in a program leading to a masters degree in an accredited theological school, or

Completion of a bachelors degree from an accredited college or university, or

One or more courses in religious studies from an accredited college, university, or theological school, or

One or more courses in religious studies from a post-secondary educational institution

In addition to the above:

The practice of ministry, lay or ordained, that is recognized, sanctioned, or sponsored by the applicant’s faith group 

 Endorsement (or the equivalent) by the religious endorsing body (or the appropriate agency or institution) of the applicant’s faith group

Steps in the Admission Process, CPE Level 1 (Non-Stipend) 

Submit both the ACPE (Association for Clinical Pastoral Education) and the Sentara application forms by the deadline.

Document, in the application, the admission criteria requirements above. 

Arrange for all supporting documentation such as transcripts, evaluations, references, and test scores to be sent to the School.

The application and documentation will be reviewed by the CPE Supervisor who will select those to be invited for interviews.

After all of the documentation has been received, selected applicants will be interviewed. The interview will be conducted by the CPE supervisor and, whenever possible, by selected members from the Admission Interview Pool. 

Note: Applicants for CPE who are unable, usually due to geographic distance, to be interviewed at the School, may request permission to arrange an admission interview with another ACPE certified supervisor or other qualified interviewer. The alternate interview must be conducted, and a written report (prepared in accordance with the guidelines provided by the current standards of the Association for Clinical Pastoral Education) must be received by the application deadline. (The applicant should clarify whether the alternate interviewer will charge for the interview and the report.) In addition, a telephone interview with the School may be required. The additional telephone interview will be conducted by the CPE Supervisor and, whenever possible, by selected members from the School’s Admission Interview Pool.

The School’s Admission Committee will make the decision regarding admission. Admission decisions reflect the professional judgment of the Committee. Applicants will be notified of the decision in writing. All admission decisions will be final.

SPECIFIC ADMISSION CRITERIA & PROCESS: CPE Level 2 (Non-Stipend)

Pre-Requisites – Required, CPE Level 2 

 A diploma from an accredited high school, or 

 A GED

In addition to the above, the applicant must have demonstrated all the skills defined in the Standards of the Association for Clinical Pastoral Education, Inc. as outcomes for CPE Level 1. The successful completion of the outcomes of CPE Level 1 must be stated in the ACPE Supervisor’s CPE Evaluation, a copy of which must be provided to the School.

Pre-Requisites – Preferred, CPE Level 2

Successful completion of the educational requirements for ordination (or the equivalent) of the applicant’s faith group – usually a Masters degree from an accredited theological school, or

Completion of some of the educational requirements for ordination (or the equivalent) of the applicant’s faith group, usually in a program leading to a masters degree in an accredited theological school, or 

In addition to the above:

The practice of ministry, lay or ordained, that is recognized, sanctioned, or sponsored by the applicant’s faith group

Endorsement (or the equivalent) by the religious endorsing body (or the appropriate agency or institution) of the applicant’s faith group

Steps in the Admission Process, CPE Level 2

Same as for CPE Level 1

SPECIFIC ADMISSION CRITERIA & PROCESS: CPE RESIDENCY

Pre-Requisites – Required, CPE Residency

A diploma from an accredited high school, or a GED

Pre-Requisites – Preferred, CPE Residency

Completion of the requirements for a Bachelor’s Degree is strongly preferred

A Master's degree (religion/theology) at the graduate professional level from an Institution accredited through the Council on Higher Education Accreditation .The Masters degree should ordinarily involve a minimum of three years (amounting to 72 or more credit hours or 108 or more quarter hours of credit). The graduate theological degree must be considered appropriate for ministry by one’s religious endorsing body. OR,

Completion of a master’s degree in a medical or health sciences field from an Institution accredited through the Council on Higher Education Accreditation 

In addition to the above:

Completion of one or more units of Clinical Pastoral Education under the auspices of one of the following accrediting organizations: the Association for Clinical Pastoral Education (ACPE), the United States Catholic Conference/National Association of Catholic Chaplains (NACC) or the Canadian Association for Pastoral Practice and Education (CAPPE).

The practice of ministry, lay or ordained, that is recognized, sanctioned, or sponsored by the applicant’s faith group

Current written endorsement or commission to function in a ministry of pastoral care, granted by an appropriate religious authority according to the standard practice and policy of that authority – usually the same body that is recognized as the endorsing agency for military chaplaincy (USA).

Steps In The Admission Process, CPE Residency
Same as for CPE Level 1

PRE-MATRICULATION REQUIREMENTS 

 Letter of Intention to Matriculate
Applicants who are notified of their acceptance into the CPE program must send a letter confirming their intention to matriculate within two weeks of receiving written notification of acceptance into CPE. This letter is required in order to reserve a place in the program. 

 Payment of Tuition and Fees

Program Reservation Fee. A program reservation fee must be received by the School no later than two weeks after written notification of acceptance. If the written notification of acceptance is dated less than two weeks prior to the start of the Program, the Program Reservation Fee is due on the first day of the Program along with the remainder of the Tuition. This non-refundable, non-transferable fee will be applied to the tuition for the program of CPE for which the student is accepted. See Financial Policy. 

 Tuition. The balance of the tuition is due no later than the first day of the program. See Financial Policy. 

Students with Stipends. Students accepted into the School with stipend will need to meet the requirements for employment including, but not limited to, a health screening, drug testing, and a criminal background check. Students will be notified by Human Resources when and where to report in order to meet these pre-conditions of employment

Non-Stipend (Non-Employee) Students Must Provide The Following Documentation To The School By The First Day Of Class: 

 Criminal History Check Notarized Authorization Form. All applicants accepted for admission, and who accept admission and intend to matriculate, must submit to a criminal history check (as do all who are employees of Sentara Hospitals). The notarized authorization forms [authorizing checking and reporting on (1) criminal history and (2) sexual offender history] are to be completed by the student, notarized, and sent to the School along with a letter confirming their intention to matriculate. The cost of the report is included in the tuition and fees. Students are permitted to begin classes prior to the receipt of the completed report; the School, however, retains the right immediately to dismiss students who have unsatisfactory criminal background checks and/or who falsified their application by failing to disclose criminal convictions. See Policy on Criminal Offenses.

Drug Screening. All applicants accepted for admission, and who accept admission and who intend to matriculate, must also submit to a urine drug screen. Accepted students will be notified prior to the start of classes to report for this screening at a Sentara facility. Admission is rescinded or denied if the drug screen is positive or if the applicant misses the deadline for screening. See Policy on Drug Screening. Applicants accepted with stipend will complete the drug screening as part of the hiring process.

Physical Examination and Immunizations. All applicants accepted for admission without stipend, and who accept admission and who intend to matriculate, must submit a "Student Health Assessment Record" (including immunization records) completed by his/her health care provider. Applicants accepted with stipend will complete the health screening through Occupational Health as part of the hiring process. 

 Physical Examination Form (provided) including immunization history. 

Required: Tuberculin Test (PPD) - 2 documented tests, a minimum of 7 days apart. If one PPD has been performed within the past 12 months, it counts as the first, with the second due prior to the start of classes. If a PPD is positive, a chest x-ray is required, at the student’s expense.

Recommended: Immunizations, or proof thereof, are recommended as part of the physical examination. They include:

1. Diphtheria-Tetanus (DPT) - within the last 10 years.

2. Oral Polio - verbal documentation is accepted.

3. Measles, Mumps, Rubella (MMR) - 2 documented MMR vaccinations (since 1980), a minimum of 30 days apart, or a positive titer (of each) demonstrating immunity.

4. Varicella titer - 2 documented Varivax vaccinations, a minimum of 30 days apart, or a positive titer demonstrating immunity.

5. Hepatitis B vaccine series is required. Documentation of the first dose is due by the start of classes. It is the student's responsibility to obtain the 2nd and 3rd doses on time. A waiver may be signed in lieu of the vaccine but this is not encouraged due to the risk of exposure.

MULTIPLE MATRICULATION

Students enrolled in Sentara’s School of Clinical Pastoral Education may not take units of Clinical Pastoral Education at other CPE Centers if such units overlap or run concurrently with the unit of CPE in which the student is enrolled at Sentara. Such double enrollment is grounds for immediate dismissal from the School. See Disciplinary Action policy.



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