New Hire Paperwork
Sentara.com
You have saved None as your preferred region Undo or Change Region
NOVA
Northern Virginia
Login for:
Search:
Go Search

New Hire Paperwork 

Skip navigation links
Pre-Placement Exams
New Hire Paperwork
Orientation

Congratulations on your new position. We are glad you are joining the Sentara family. Prior to the first day of orientation or first day of work, you must complete new hire paperwork. We provide many of the forms here so you can complete them at your convenience.

Form Technical Details:
You must have Adobe Reader to use these forms. Adobe Reader is free software that lets users view, fill and print filled in Adobe PDF files on all major computer platforms. Some of the forms are provided as "fillable" PDF files for your convenience. You must have at least Adobe Acrobat Reader 4.0 installed on your computer to view, complete and print fillable forms.
 
For "Fillable" PDF files: Acrobat Reader does not allow you to save what you key into the form, nor can you email the completed formyou should plan on completing and immediately printing completed forms. For some people, it may be easier to print and complete all of the forms by hand. You may do what works best for you.

Form 1: Form I-9, Employment Eligibility Verification

Form Details: All U.S. employers must complete and retain a Form I-9 for each individual they hire for employment in the United States. This includes citizens and non-citizens. On the form, the employer must examine the employment eligibility and identity document(s) an employee presents to determine whether the document(s) reasonably appear to be genuine and relate to the individual. Employers must also record the document information on the Form I-9. The list of acceptable documents can be found below.

Instructions: Open form in Adobe Reader (by clicking on it), fill it out and print it. (This form is an online fillable PDF file). You may choose to print the form and fill it out by hand. 

List of Acceptable Documents

Form 2:  Information for the Government/EEO Reporting Form

Form Details: In compliance with federal law, Sentara Healthcare collects responses solely for reporting purposes. This information will be kept separate from your employment application and personnel file. Federal law prohibits unlawful discrimination on the basis of race, color, sex, age, national origin, religion or disability.

Instructions: Open form in Adobe Reader (by clicking on it), fill it out and print it. (This form is an online fillable PDF file). You may choose to print the form and fill it out by hand. 

 Information for the Government/EEO Reporting form

Form 3: Sentara Employee Personal Information Sheet

Form Details: This information is required to verify accuracy of previously provided information and to ensure accuracy of our employee database. This is also required for IRS reporting, maintenance of employee records and data, and for processing of benefits information.
 
Instructions: Open form in Adobe Reader (by clicking on it), fill it out and print it. (This form is an online fillable PDF file). You may choose to print the form and fill it out by hand.


 Sentara Employee Personal Information Sheet

Form 4: State Tax Forms

Form Details: These are personal state tax withholding forms — detailed instructions are included with each form. 

Instructions: Residents of Virginia should open the Virginia W-4 in Adobe Reader, print it, and fill it out by hand (this form is not an online fillable PDF File). Also, open and read the VA State Bulletin - Military Spouses Residency Relief Act.

Residents of North Carolina should open the North Carolina W-4 in Adobe Reader, print it and fill it out by hand (this form is not an online fillable PDF File).

Virginia W-4

TAX - VA State Bulletin - Military Spouses Residency Relief Act

Form 5: Federal Tax Form

Form Details:  Personal federal tax withholding form — detailed instructions are included.

Instructions: Open form in Adobe Reader (by clicking on it), print it and fill it out by hand (this form is not an online filllable PDF file).

 Federal W-4 Form

Form 6: Conflict of Interest Form

Instructions: Open form in Adobe Reader (by clicking on it), fill it out and print it. (This form is an online fillable PDF file). You may choose to print the form and fill it out by hand.   

 Conflict of Interest Form

Form 7: Statement of Confidentiality Form

Instructions
:
Open form in Adobe Reader (by clicking on it), fill it out and print it. (This form is an online fillable PDF file). You may choose to print the form and fill it out by hand.

Statement of Confidentiality

Form 8: Sentara Employee Handbook Acknowledgement Form

Instructions: Open form in Adobe Reader (by clicking on it), fill it out and print it. (This form is an online fillable PDF file). You may choose to print the form and fill it out by hand.

Sentara Employee Handbook Acknowledgement Form

Form 9:  Important Benefit Information

If you will be enrolling in benefits and will be covering dependents under any of the Sentara benefit plans please read the information in the document below very carefully.

Verification of Dependent Eligibility


 Form 10:  Veteran Tax Credit Form

Instructions: open Form 8850  in Adobe Reader (by clicking on it) and print it out. If you meet the qualifications, fill it out by hand (you may not complete on the computer) and bring it to your paperwork session. If this does not apply, you do not need to complete the form.

Veteran Tax Credit Instructions and Form 8850. 


Contact Us
Get Social with Sentara Sentara on Facebook Sentara on Twitter Sentara on Flickr Sentara Today Blog Sentara on YouTube
Your community, not-for-profit health partner.
Copyright © 2014 Sentara Healthcare.
About Sentara in Northern Virginia   Contact Us   About Sentara Healthcare   Privacy Policy   User Agreement   Mobile Site